Tags and Custom Fields – Organizing Devices with Precision in Miradore EMM

Introduction

Managing hundreds or thousands of devices can quickly become overwhelming without proper organization and categorization. IT teams need tools to segment devices by department, role, location, compliance status, or other custom parameters to maintain control, enforce policies effectively, and generate meaningful reports.

Miradore EMM provides robust tags and custom fields capabilities, allowing administrators to categorize devices with precision. This improves visibility, simplifies policy assignment, and enhances reporting for compliance and operational efficiency.

Key Takeaways

• Tags and custom fields allow granular device classification
• Simplify policy enforcement by grouping devices logically
• Enhance reporting and audit readiness with structured metadata
• Support dynamic device grouping and automated workflows
• Useful for multi-site, multi-department, and BYOD environments

Why Tags and Custom Fields Matter

Large-scale device management requires more than simple device lists. Tags and custom fields help IT teams:

• Identify device characteristics: OS version, ownership type, or hardware specifications
• Segment by department or function: Sales, finance, field operations, or IT
• Track lifecycle status: Active, inactive, retired, or pending enrollment
• Streamline compliance management: Group devices by audit requirements or regulatory standards

This granular categorization enables automated policy application, targeted notifications, and accurate reporting, reducing manual intervention and operational errors.

Creating and Using Tags in Miradore

Tags are flexible labels that can be applied to devices manually or automatically based on predefined rules. Examples include:

• Department tags: “HR”, “Engineering”, “Sales”
• Device type tags: “MacBook Pro”, “Windows Laptop”, “Android Tablet”
• Location tags: “Head Office”, “Branch A”, “Remote Site”
• Compliance status tags: “Encrypted”, “Non-Compliant”, “Pending Update”

Benefits of Tags

• Dynamic Policy Application: Assign security or app policies based on tags to enforce compliance automatically
• Simplified Reporting: Generate reports filtered by tags to focus on specific groups
• Efficient Troubleshooting: Quickly identify devices with shared characteristics or issues

Custom Fields: Add Context Beyond Defaults

While tags provide labels, custom fields allow IT teams to capture unique device attributes or organizational information. Examples include:

• Asset ID or serial number
• Employee ID or user role
• Warranty expiry date
• Custom compliance notes

Custom fields can be text, numeric, or date types, providing structured data for reporting, automation, and analytics. They are particularly useful in large enterprises with complex device environments or regulatory obligations.

Dynamic Device Grouping Using Tags and Custom Fields

Miradore enables dynamic grouping, where devices automatically join groups based on tags, custom fields, or other attributes. This allows:

• Policies to be applied automatically to relevant devices
• Targeted notifications for specific groups, such as devices pending updates
• Simplified onboarding of new devices into the correct operational and compliance workflows

For example:

• All Windows laptops in “Sales” with “Pending Update” tag can automatically receive patch reminders
• Android devices tagged “Field Operations” automatically get VPN and security policies applied

Reporting and Compliance

Tags and custom fields enhance reporting by:

• Allowing IT teams to filter devices based on any attribute
• Generating role-specific or department-specific reports for management
• Tracking compliance trends and highlighting gaps efficiently

This structured metadata ensures that enterprises remain audit-ready and simplifies demonstrating regulatory compliance, such as GDPR or ISO 27001 standards.

Real-World Use Case: Large Enterprise with Multi-Department Device Fleet

A multinational firm manages over 2,500 devices across multiple departments and sites. Using Miradore’s tags and custom fields, the IT team was able to:

• Tag devices by department, ownership, and device type
• Use custom fields to track warranty and employee assignment
• Automate policy deployment for encryption, VPN, and app installation based on tags
• Generate detailed compliance reports for executive management and auditors

This reduced manual work, improved operational visibility, and strengthened security and compliance enforcement across the organization.

Benefits Summary

• Improved Organization: Categorize devices logically across platforms
• Automated Policy Enforcement: Apply rules dynamically based on device attributes
• Enhanced Reporting: Filter, export, and visualize data using tags and custom fields
• Scalable Management: Ideal for growing fleets with mixed OS devices and BYOD policies
• Audit Readiness: Structured data supports compliance reporting and investigations

Next Steps

Tags and custom fields are not just labels—they are powerful organizational tools that enhance security, compliance, and operational efficiency. Miradore EMM provides everything IT teams need to categorize devices accurately and enforce policies consistently across Android, iOS, macOS, and Windows.

If You Need Further Details On Any Specific Feature Or On Using Miradore EMM In Your Organization, Please Feel Free To Schedule a No-Obligation Requirement Gathering Virtual Meeting With Our Endpoint Management Experts. Schedule Now

 FAQs 

What are tags in Miradore EMM?

In Miradore EMM, tags are customizable labels applied to devices to logically group them by department, device type, location, compliance status, or any other attribute. Tags simplify device management and policy enforcement.
 

How do custom fields differ from tags in Miradore EMM?

Miradore EMM custom fields allow IT teams to capture structured metadata about devices, such as asset IDs, employee IDs, warranty dates, or other organizational information, providing context beyond simple tags.

Can policies be assigned based on tags or custom fields in Miradore EMM?

Yes. Miradore EMM supports dynamic policy assignment using tags and custom fields, automatically applying security, app, and compliance rules to relevant devices without manual intervention.

Is dynamic device grouping possible with tags and custom fields in Miradore EMM?

Absolutely. Miradore EMM allows devices to automatically join groups based on tags, custom field values, OS type, or other attributes, streamlining policy enforcement, reporting, and compliance management.

Do tags and custom fields help with compliance reporting in Miradore EMM?

Yes. Miradore EMM provides structured metadata through tags and custom fields, enabling filtered, exportable, and auditable reports for regulatory compliance and internal audits.

Can tags and custom fields be applied to BYOD devices in Miradore EMM?

Yes. Miradore EMM supports tagging and custom fields for BYOD devices, allowing IT teams to enforce corporate policies while maintaining user privacy.

Are tags and custom fields useful for multi-site organizations in Miradore EMM?

Definitely. Miradore EMM tags and custom fields allow IT teams to organize devices across multiple sites, departments, and roles, enabling consistent device management, visibility, and reporting.